When interacting with King Khalid University's electronic portal—such as applying for admission as a student or trainee, applying for a job, scheduling an appointment with an official, requesting information, or registering for an event—you may be required to provide personal information. Depending on the nature of your request, this may include your name, address, email, phone number, bank account and credit card details, contact information, billing details, and any other information that may personally identify you.

King Khalid University ensures the protection of personal information using state-of-the-art cybersecurity systems, and all data is securely encrypted.

Additionally, King Khalid University may collect demographic information such as your country of residence, age, educational background, gender, and other similar data. In some cases, the university may combine demographic information with personally identifiable data.

The university may also collect specific information regarding your use of its website, including the sections visited and services accessed. Furthermore, King Khalid University may gather details about your computer and software, such as your IP address, browser type, domain names, access times, and referring website addresses. However, this data is collected without directly identifying you.

To enhance user experience and ensure efficient management of information, King Khalid University retains the data collected from your interactions with its platform.

If you follow a link that directs you to  King Khalid University portal, the university will:

1. Serve as the data controller.
2. Be responsible for processing any data you share.
3. Be accountable for publishing and managing its privacy notice, including details on how to contact the relevant departments.

If you use a service or direct link to King Khalid University's digital services—or any electronic medium redirecting you to the university’s services—and provide personal data such as (but not limited to) your name, ID number, address, contact details, bank account and credit card numbers, or static and dynamic images, you fully consent to the storage and processing of this data. You also assume responsibility for the accuracy and validity of the information submitted via the portal.

By using these services, you agree to all operations conducted on your personal data, whether manually or automatically. These operations are not limited to—data collection, transmission, storage, retention, sharing, destruction, analysis, pattern extraction, inference, disclosure, and correlation with other data sources. Any information that pertains to you, regardless of its source or format, that can identify you directly or indirectly when combined with other data—such as (but not limited to) your name, ID number, address, contact details, and images—will be subject to these terms.

King Khalid University does not disclose your personal, demographic, or usage information (such as the sections you visit or the services you access) to third parties.

However, the university reserves the right to share this information with companies and individuals it collaborates with under specific agreements and terms to fulfill its functions. This includes, but is not limited to, website hosting, data analysis, recruitment support, and collaboration in education and research. These entities and individuals may access your personal information as necessary to perform their tasks, in accordance with the regulations and agreements in effect in Saudi Arabia.

King Khalid University may also disclose such information if legally required to do so, if requested by a government entity, or if it believes in good faith that such action is necessary to:

1. Comply with legal requirements or legal proceedings.
2. Protect the university’s property rights.
3. Prevent a crime or safeguard national security.
4. Protect the personal safety of users or the public.

Additionally, the university may share anonymized and aggregated visitor data (such as general visitor demographics) with its partners and other relevant parties to help them understand visitor trends and usage patterns on the university’s website.

If the university contracts an external party to provide certain information or services requested by users, it reserves the right to share your information with that party. Likewise, the contracted entity may collect information on behalf of the university. King Khalid University ensures that it works only with trusted service providers who commit to implementing appropriate security measures to maintain a reasonable level of data protection. These external parties will have access to personal information solely for the purpose of fulfilling their contracted services.

If King Khalid University staff members register or create a profile on the university’s online portal, they can correct or update their information at any time.

King Khalid University follows appropriate technical, physical, and institutional procedures to protect personal information against unauthorized access, unlawful processing, accidental loss or damage, and destruction. However, the university cannot guarantee that unauthorized third parties will not be able to breach these measures or misuse your personal information for inappropriate purposes.

King Khalid University reserves the right to modify this privacy policy from time to time. These changes will become effective immediately upon being posted on the university’s online portal. Therefore, please review the privacy policy periodically to stay updated on any changes or amendments. Your continued use of this portal after the publication of any modifications signifies your acceptance of those changes.

We welcome your feedback regarding our privacy policy. If you have any questions at any time, please feel free to contact us via email at cyber_sec@kku.edu.sa.

The university allows personal data owners to exercise their rights as outlined in the Personal Data Protection Law, as follows:

• Right to be Informed: This includes informing the data owner of the legal or practical basis for collecting their personal data, the purpose of collection, and that the data will not be processed in a way that contradicts the purpose for which it was collected or in situations not stipulated in the Personal Data Protection Law.

• Right of Access: The data owner has the right to access their personal data available at the university, to view it, request corrections, completion, or updates, and obtain a clear copy of it through the university’s services and systems by submitting a request via official communication channels.

• Right to Correct: The data owner has the right to request the correction, completion, or updating of their personal data available at the university if there are errors or deficiencies in the data. The data owner can submit a request for correction or completion through a dedicated request form available on the university's online portal or via official communication channels.

• Right to Erasure: The data owner can request the deletion of their personal data available at the university when it is no longer needed, in accordance with the provisions of the Personal Data Protection Law, provided that the data is not required for legal or regulatory obligations. The request must be submitted through the form below or through official communication channels.

• Right to Object: The data owner can object to the processing of their data in cases where there is no legal basis for the processing. This can be done by submitting an objection request through official communication channels.

• Processing Requests: All requests will be processed within a maximum period of 30 business days from the date the request is received. The data owner will be notified of the outcome of the request, whether it is approved or rejected, along with the reasons for rejection (if applicable).

Official Contact Channels:

• Email: DMO@KKU.EDU.SA

• Phone: (0172403663)

Electronic Request Form: Link